Animal Welfare Software
Every Animal Deserves a Loving Home.
Rehoming, animal records and volunteering come together in one place — so less time disappears into spreadsheets and phone chains, and more of it stays with the animals.
Simplify daily operations
Coordinate volunteers
Improve welfare and adoptions
For shelters, volunteers and animal lovers
- Free for pilot shelters
- Your answers count
- No sharing with third parties
- Built with shelters
- No contract lock-in
- Early access for partners
One platform.
Every person.
Every animal.
One animal is carried by many hands: staff, volunteers, the vet, a foster home, a new family. Those are the hands Taildesk brings together.
Pick a role to see what it does in Taildesk.
Animals
At the centre is the animal sitting in the kennel right now, waiting. Everything else hangs off that.
One record per animal: background, temperament, health, status today
A kennel card that matches the record
Chip number, vaccination card and neutering in one place
Who took them out today, who fed them, who gave medication
The whole path from intake to adoption, traceable
Shelters don't have an animal problem.
They have a people-coordination problem.
Most of what eats the day in a shelter has nothing to do with the animals.
Only one person knows
What an animal needs is often known only to the one person who usually looks after it. If they're away, everyone else is left guessing.
Paperwork
Intake form, adoption contract, vaccination record: the same details typed three times.
Shift planning
The rota is on the noticeboard and out of date by Tuesday.
Communication
Arrangements are spread across WhatsApp, email and notes on the pinboard.
Adoptions stall
Enquiries sit unanswered because nobody knows who already replied.
Separate systems
The spreadsheet, the calendar and the address list know nothing about each other.
From intake to a forever home.
This is the way an animal moves through a shelter. At every stop, Taildesk takes one job off your hands.
Intake
The animal arrives; details and history are recorded once.
Medical check
Examination, vaccinations and treatments go into the same record.
Volunteers step in
Whoever takes over sees straight away what this animal needs.
Walks
Rounds get assigned, picked up and briefly written down.
Behaviour improves
Progress is on record, not just in one person's head.
Adoption
Enquiry, home check and contract come together in one place.
Home
The animal moves out. The record stays, in case anyone asks.
It ends with an animal in its new home.
Choose your role.
Taildesk looks different depending on who you are: whoever writes the shift rota needs something other than whoever walks a dog on Saturday or sponsors an animal.
Shelter team
You write the rota, hand out the tasks and know by the evening what got done. Instead of a printout in the hallway, cancellations in a WhatsApp group and a handover scribbled on paper, it runs in one place. Anyone starting today can see what needs doing.
What that covers
Write rotas and see the gaps
Cancellations and cover without a phone chain
Tasks per shift, ready to tick off
Handover from the early to the late shift
Record intakes, moves and returns
Roles and permissions per person
Overview of occupancy, adoptions and hours
Every role sees the part of Taildesk that fits their day.
Everything your shelter needs.
Taildesk is one platform for the whole shelter day — from the duty roster to the animal record.
Volunteering
Who can help when? Shifts, tasks and confirmations in one place instead of across five chat groups and a list on the notice board. For us this is the core of Taildesk.
Animal records
History, health and current status per animal — findable, instead of buried in a folder.
Adoption
Publish animal profiles and collect adoption enquiries in one place.
Walking schedules
Plan walking slots and assign them to volunteers.
Medical
Keep treatments, vaccinations and medication in view.
Reports
Create reports for your board, authorities and supporters.
Inventory
Keep food, supplies and stock levels in view.
AI assistance
Prepares routine text and answers questions about your own data, so the busywork gets lighter.
Donations
Record donations and generate receipts automatically.
Events
Organise open days and fundraising events together.
One place for the whole shelter day. You choose which areas your team turns on first.
Built for modern animal welfare.
A lot of shelter work still runs on paper, spreadsheets and three chat groups. That is exactly where we start.
Traditional
Paper
Taildesk
Digital
Traditional
Several tools
Taildesk
One platform
Traditional
Manual scheduling
Taildesk
Smart planning
Traditional
Desktop only
Taildesk
Mobile first
Traditional
Scattered communication
Taildesk
One shared place
Traditional
Reactive
Taildesk
Proactive
| Traditional | Taildesk |
|---|---|
Paper | Digital |
Several tools | One platform |
Manual scheduling | Smart planning |
Desktop only | Mobile first |
Scattered communication | One shared place |
Reactive | Proactive |
The Taildesk column is the same work, once it lives in one place.
Built for trust.
Volunteers, members and prospective adopters trust your shelter with their data. With Taildesk, that trust is protected from day one.
GDPR-compliant
We follow data protection rules: we only collect what's truly necessary, and you stay in control of your data at all times.
Your data stays in Europe
Your data lives on servers in the EU, governed by European law — not scattered around the world.
You decide who sees what
Board members, staff and volunteers each see only what they need for their role.
Everything stays traceable
Every change to an animal's record can be traced — nothing gets lost in a chat thread.
Your data is encrypted
Your data is encrypted in transit and in storage, so no one unauthorised can read it.
Automatic backups
We back up your data regularly, so a wrong click or a technical hiccup never costs a year of work.
Secure servers in Europe, encrypted data and clear access rules — so you can rely on your data being protected.
Common questions.
Short, honest answers. If something is missing here, put it in the questionnaire.
Tell us about your organisation in the questionnaire — it takes about three minutes. We come back to you and set you up. Partners go first: hands-on onboarding, a direct line to our team, and early access before the platform is generally available. There is nothing to install.
Not in one go. You can start with a single area — shift planning, say — and bring the rest over later. We import from spreadsheets, paper or an existing program; the questionnaire asks what you use today, so the right data comes across.
That is who it is for. An association with twelve volunteers and no IT department should be able to set Taildesk up itself — every feature works without full-time administration behind it. If something only works with a paid office role, we built it wrong. Small associations are the benchmark, not the exception.
It belongs to you. We do not sell data and do not pass it to third parties that have nothing to do with running the platform. Hosting is in the EU, and you can export your data again at any time.
That is our bar. Anyone taking a shift or adding an entry should manage it without a manual. Anything that only makes sense after a training session is a design flaw to us.
Through the questionnaire — five short steps in which you tell us what actually hurts in your day-to-day work. Your answers set our priorities, not our own wish list: what several organisations name independently is what we build first. Take part and you see what came of it first.
Ready to modernise
your shelter?
Become one of the first shelters helping shape Taildesk.
Five short steps. Free for pilot shelters. No contract.